RE-ADVERTISEMENT MEDECINS SANS FRONTIERES (MSF) – SOMALIA MISSION
MSF is an independent humanitarian medical organization providing emergency medical aid to populations in need. MSF Somalia mission is seeking a qualified person for the position below:
Job Title : PURCHASING OFFICER
Work Location GAROWE – SOMALIA
Start date …….As soon as possible
Length of contract : …..Fixed term (1year) 100% with 3 months’ probation period.
Main Purpose Main Purpose: Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.
Accountabilities
- Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
- Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
- At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
- Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
- Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made · Assisting in reception control process with the storekeeper
- Performing delegated tasks according to his / her activity and as specified in his/her job description MSF Section/Context Specific Accountabilities · · · · · · · Review submitted requisitions to verify that appropriate approvals and authorizations have been obtained prior to entering the purchasing process. Collect and compile quotations, bids, specs, etc for review and documentation. Identify and advise the best source to obtain needed materials based on price, availability and quality needs. Prepare and process purchase orders, verify pro forma invoices and order confirmations for accuracy. Maintain database of historical purchasing data for Garowe Base purchases. Conduct market assessment for the different categories. Maintain the MSF Archiving system and ensure all relevant procurement documents are properly archived as per the MSF Log & Admin.
