AU Values
- Respect for Diversity and Team Work
- Think Africa Above all
- Transparency and Accountability
- Integrity and Impartiality
- Efficiency and Professionalism
- Information and Knowledge Sharing
Organization Information
Reports to: Fleet Dispatcher
Directorate/Department/Organ: Operations Support Services Directorate (OSSD)
Division: Admin. & Facilities Management
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSB7
Number of Positions: 15
Contract Type: ALD
Location: Addis- Ababa, Ethiopia
Purpose of Job
To provide safe, reliable, and timely transportation for officials, staff members, and authorized visitors during official assignments as outlined in the AU Fleet Management Policy.
Main Functions
- Provide safe, reliable and timely transportation services to officials, staff members and authorized visitors.
- Ensure the safe operation, cleanliness and roadworthiness of assigned vehicles.
- Maintain accurate vehicle logbooks, records and transport-related documentation.
- Ensure compliance with the AU Fleet Management Policy, road traffic regulations and organizational safety requirements
Specific Responsibilities
- Drive AU officials, staff members, and authorized visitors safely and efficiently to designated destinations.
- Ensure the safety, cleanliness, and roadworthiness of assigned vehicles at all times.
- Conduct routine pre-trip and post-trip inspections of assigned vehicles and promptly report any defects, damage, or maintenance requirements.
- Ensure that vehicle interiors, including seat covers, are clean, properly maintained, and presentable at all times.
- Maintain accurate and up-to-date vehicle logbooks and records.
- Ensure vehicles are serviced according to the prescribed maintenance schedule.
- Monitor fuel consumption and report any irregularities.
- Ensure compliance with the AU Fleet Management Policy, road traffic regulations, and organizational safety requirements.
- Respond to emergency transportation requests outside normal working hours, as required.
- Complete and submit an incident report and police report immediately in the event of an accident.
- Ensure that all vehicle documentation, including insurance, registration, and inspection certificates, is valid and readily available.
- Assist with the delivery and collection of official documents and materials when required.
- Observe confidentiality and discretion in the execution of assigned duties.
- Perform any other related duties as may be assigned by the supervisor.
- Deliver official documents and/or pick up and deliver light office equipment using official passenger motor vehicles or light pick-up trucks or vans;
- Ensure accurate maintenance of log sheets for the movement of official vehicles and delivering of official documents;
- Ensure transportation of officials as required and approved by the AUC
- Ensure the presence of safety and tools in the assigned vehicle and that they are in good conditions;
- Carry his/her valid driving license at all times while operating the assigned official vehicles;
- Complete and submit immediately and incident report and police report in case of an accident
- Perform any other duties as assigned by supervisor
