FEDERAL GOVERNMENT OF SOMALIA
MINISTRY OF EDUCATION, CULTURE AND HIGHER EDUCATION-MOECHE
INVITATION TO BID FOR CONSULTANCY
Title of Consultancy
Consultancy for the Design, Development, and Deployment of an educational material Tracking Application, Dashboard, and Data Pipeline for Education Material Distribution Monitoring
Contracting Office
Ministry of Education Culture and Higher Education (MOECHE)
Advert Date
April 19, 2026
Deadline
30th April 2026
Period of Consultancy
4 Months (120 Working Days)
Consultant type required
Consultant Firm
Responsibility for Logistics arrangements and Costs
MOECHE will pay the consultant fee in a lump sum and will not reimburse any incurred costs during the assignment. The consultant will cover their own Logistical arrangements, costs; including food, accommodation, local transport and all cost associated with data collection work and whole activities
Taxation Provisions
The consultancy firm shall be responsible for all Taxes arising from the consultancy in line with the local Tax regulations applicable at the MOECHE contracting office named above.
Travel requirements
The consultancy firm will cover all travel costs (tickets) and arrange local travel to field sites.
Security requirements
The consultant firm will comply with standards of MOECHE Security procedures prior to travel to FMS State
OBJECTIVES OF THE ASSIGNMENT
3.1 Overall Objective
The overall objective of this consultancy is to design, develop, and deploy a comprehensive, integrated educational material Tracking System that enables efficient, transparent, and accountable distribution of textbooks and learning materials from central warehouses to schools and students across Somalia.
3.2 Specific Objectives
The specific objectives of this assignment include:
- a) Design and Development: Create a user-friendly, robust, and scalable mobile application for Android tablets that enables offline data collection, QR code and barcode scanning, and automated inventory management at multiple distribution points.
- b) Data Infrastructure: Establish a secure, reliable data pipeline that facilitates real-time synchronization of field data with central servers, ensuring data integrity, security, and accessibility while accommodating low-bandwidth environments.
- c) Visualization and Reporting: Develop a comprehensive web-based dashboard that provides real-time visualization of material distribution status, generates automat ed reports, enables data export for further analysis, and supports decision-making at all organizational levels.
- d) Capacity Enhancement: Build institutional and individual capacity among Save the Children staff, MOECHE personnel, FMS education officers, and school-level users to effectively operate, maintain, and derive value from the system.
- e) System Sustainability: Ensure long-term system sustainability through comprehensive documentation, source code handover, and establishment of maintenance protocols that enable continued operation beyond the consultancy period.
- SCOPE OF WORK
The consultant will be responsible for executing the following five major work streams:
Requirements Analysis and Stakeholder Engagement
- Conduct consultative meetings with MOECHE, FMS authorities, Save the Children warehouse managers, and school administrators to understand workflows and requirements
- Document existing distribution processes and identify functional and non-functional system requirements
- Assess technical infrastructure, connectivity challenges, and user capacity levels
- Review relevant policies and data protection requirements for education sector systems in Somalia
System Architecture and Design
- Develop detailed technical specifications and system architecture for mobile applications, data pipelines, and web dashboards.
- Design database schemas, UX/UI prototypes, and security protocols (encryption, authentication, access control)
- Plan offline synchronization strategy for low-connectivity environments and define backup and disaster recovery procedures
Development and Testing
- Mobile App: Develop Android application with QR/barcode scanning, offline data capture, inventory management, user authentication, and automatic synchronization
- Data Pipeline: Establish secure APIs, data validation mechanisms, automated backups, and monitoring systems
- Web Dashboard: Create real-time visualization, configurable reports, alert systems, user management, and data export capabilities (Excel, PDF, CSV)
- Testing: Conduct comprehensive unit, integration, security, performance, and usability testing
Capacity Building and Training
- Develop training materials in English and Somali, including user manuals, technical documentation, quick reference guides, and video tutorials
- Conduct hands-on training workshops for Save the Children staff, MOECHE/FMS personnel, warehouse managers, and school administrators
- Deliver train-the-trainer sessions covering system operation, data entry, troubleshooting, and dashboard analytics interpretation
Deployment, Piloting, and Handover
- Pilot: Select pilot sites, deploy system with on-site support, monitor operations, collect feedback, and document lessons learned
- Full Deployment: Roll out system across all operational areas with technical support and conduct final testing in live environment
- Handover: Transfer source code and all documentation, train IT staff on maintenance, establish update procedures, and conduct formal acceptance ceremony.
