UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The Eastern and Southern Africa Regional Office (ESARO) provides strategic direction, technical support, and operational oversight to Country Offices in the region. ESARO supports the implementation of UN Women’s strategic priorities and ensures effective programme delivery and operational compliance across the region.
Under the overall guidance of the Regional Operations Manager and the direct supervision of the Regional Finance Specialist, the Finance Associate will be responsible for the following duties:
Scope of Work
Provide financial transaction processing and accounting support
- Process financial transactions in Quantum, including vouchers, advances, reimbursements, and travel claims, in accordance with UN Women rules, regulations, policies, and procedures.
- Ensure accuracy, completeness, and availability of supporting documentation prior to processing.
- Identify unposted vouchers, budget check errors, and matching exceptions and escalate issues for review and corrective action.
- Maintain accurate financial records and filing systems to support audit readiness.
Support budget monitoring and programme implementation
- Assist in tracking programme and project expenditures and commitments.
- Provide routine financial information and clarifications to programme teams to support implementation.
- Support financial reporting and closure processes
- Assist in the preparation of routine internal financial reports and summaries.
- Support month‑end and year‑end closure processes in line with corporate instructions and timelines.
- Ensure timely submission of required financial information to HQ Finance and the Virtual Global Service Centre (VGSC).
Support implementing partner financial management
- Support the tracking and processing of implementing partner advances and liquidations in line with UN Women policies and procedures.
- Assist in checking implementing partner financial reports for completeness and arithmetic accuracy.
- Follow up on outstanding advances and liquidations and escalate discrepancies for review.
Support audit and compliance requirements
- Support audit preparation by ensuring availability, completeness, and proper organization of financial documentation.
- Provide documentation and transaction support in response to internal and external audit queries related to financial transactions.
- Follow-up on the implementation of partner audit recommendations with priority focus on aged and outstanding audit findings and recommendations.
- Provide technical support to programme/project managers and partners on the implementation of audit recommendations
Support knowledge sharing and other duties
- Share information on financial procedures and Quantum processes.
- Perform other finance‑related duties within the functional profile as required.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies :
Core Values:
- Integrity;
- Professionalism;
- Respect for Diversity.
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women’s Values and Competencies Framework:
Functional Competencies:
- Strong knowledge of results-based management
- Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision making.
- Strong analytical skills
- Good knowledge of UN program management systems
- Basic knowledge of accounting and financial procedures, preferably within the UN system
- Experience using ERP systems, preferably Quantum
- Attention to detail and ability to process financial transactions accurately
- Client‑oriented approach and ability to work effectively with multiple stakeholders.
