With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local – Fixed Term Employee (Fixed Term)
Job Description:
Job Purpose: To provide Operation and strategic leadership to food Resource program intervention of all food and cash assistance operation in line with World Vision Global and Regional disaster management partnership, donor requirements and guidelines and ensures humanitarian response standards met and the program objectives achieved as set in the Food Assistance Implementation Manual (PIM). Ensure policies, protocols and processes involving the above services effectively developed in alignment with WVI Management and Board policies and are implemented, maintained, reviewed and updated. The Operation Manager focuses on quality and accountability of food and Cash programming under WFP grant and other grants if required, within the framework of integrating food resources into World Vision holistic ministry.
Major Responsibility
Program/Project Planning and Implementation:
- Coordinate and facilitate program/project activities, ensuring they align with the overall program/project objectives and donor requirements.
- Monitor program/project progress, identify challenges, and develop solutions to ensure timely and effective implementation.
- Maintain accurate and up-to-date program/project documentation, including reports, meeting minutes, and other relevant materials.
Food Resource Planning
- Provides necessary information for the preparation of Pipeline Resource Estimated Proposal (PREP), Annual Estimate of Requirement/AER and call forwards, based on the needs;
- Engage on the preparation of the annual operation plan of the program and contribute to timely submission of standardized monthly, quarterly and annual accomplishment reports to NO,WFP and Support Office;
- Lead and participate in project design, proposal writing, budgeting process and implementation of WFP GFD and nutrition projects executed under food resource team;
- Plans carefully the delivery of commodities and ensures that they are delivered on time and at the right place;
Warehouse Management and Commodity Transportation
- Ensure logistics and transportation process as per the donor requirements and plans carefully the delivery of commodities and ensures that they are delivered on time and at the right place;
- Confirm availability of adequate warehouses in distribution sites and propose improvement areas;
- Checks that available warehouses meet acceptable compliance rate by the donor;
- Ensures that standardized and healthy storage practices are implemented in all projects;
Food Resource Management
- Advisee and provide direction for field team to make adequate preparations to receive commodities;
- Ensures that food commodity delivered is appropriate to the food consumption habit of the target community;
- Follow the adherence of food distribution requirements that mentioned at pre-distribution phase, during distribution and post-distribution phases;
- In cases of shortage or damage advise the team to collect evidences for claim;
- Lodges claims with the concerned parties when commodity loss occurs
- Reporting, Accountability and Audits
- Maintain a comprehensive commodity tracking systems so as to ensure that all commodities are properly distributed and accounted for to World Vision Partnership and major donor standards
- Engage in ensuring Commodity Tracking System (CTS) is smoothly operational and its decentralization process and functionality at the respective woredas;
- Assure the preparation of the report Commodity Summary Statement and facilitate to be signed by other counter party for on time posting on Disaster Grant Data Base;
- Ensure that all commodity losses and claims procedures are in accordance with the World Vision Partnership and donor requirements;
- Ensure the loss and claims registers, files are well maintained and checked on a regular basis;
- Maintain inventory control on a monthly basis and ensure that the commodity book balances match with the actual stocks;
- Prepare the program for Internal and external audits and ensure that food programs achieve acceptable audit standards in national, partnership, and WFP Audits.
Monitoring and Compliance Activities
- Ensures food assistance program activities are supervised, monitored in line with the donor guideline;
- Advises concerned project to make necessary corrections;
- Follow up implementation of proposed actions for corrections
