Re-advertisement Multimedia Production and Documentation Communications Consultancy

1.About the Danish Refugee Council (DRC)

The Danish Refugee Council (DRC) is an international humanitarian organisation founded in Denmark in 1956. DRC has been operational in the Horn of Africa since 1997, delivering life-saving assistance, protection, and long-term resilience programmes for refugees, internally displaced persons, migrants, and host communities. DRC operates across Kenya, Somalia, Ethiopia, South Sudan, Sudan, Uganda, Tanzania, Burundi, Djibouti, and the Democratic Republic of Congo in East Africa and the Great Lakes (EAGL) region. DRC applies a rights-based, conflict-sensitive, and resilience-oriented approach, working closely with governments, communities, and local partners to address displacement, climate shocks, conflict, and the fragility of livelihoods.

2. Purpose of the Consultancy

The Danish Refugee Council (DRC) leads the BORESHA-NABAD Project, a three-year initiative co-funded by the EU and DANIDA, and part of the EU’s broader Peaceful and Resilient Borderlands initiative in the Horn of Africa. The project adopts a cross-border, systems-focused approach to strengthen conflict prevention and mitigation, disaster risk reduction, and resilience-building in the border regions of Kenya, Somalia, and Ethiopia.

At its core, BORESHA-NABAD applies a facilitative, inclusive market systems development approach to unlock bottlenecks across critical value chains, including climate-smart agriculture, livestock and animal health services, financial inclusion, and water systems. The programme deliberately addresses the structural barriers affecting women and youth-led enterprises, expands access to income opportunities, and promotes their active participation in cross-border trade and local governance structures.

To support these objectives, DRC seeks a highly skilled Competent local Communications and Multimedia Firm with strong technical expertise in video production, photography, scripting, and digital content development. The role requires a highly creative, technically skilled firm capable of bringing stories to life and translating complex development work into powerful visual narratives, while operating effectively in dynamic and often challenging field environments. The ideal firm is expected to combine strategic communication expertise with hands-on multimedia production experience in dynamic, often challenging environments.

This hands-on, field-focused role will ensure the delivery of high-quality, donor-compliant communication and visibility outputs aligned with EU and DRC standards. The consultant will work under the guidance of the Consortium Communications Coordinator to implement approved workplans and ensure consistent, timely, and impactful messaging across all platforms.

3. Scope of Work and Key Responsibilities

The firm shall provide end-to-end multimedia production, documentation, and strategic content packaging services for BORESHA-NABAD across Kenya, Somalia, and Ethiopia. The assignment is intended to generate high-quality, donor-facing communication assets that communicate programme scale, results, systems change, and community resilience.

The consultancy firm shall:

• Develop the overall multimedia production methodology, including storyboards, scripts, interview guides, shot lists, mood boards, filming schedules, and content packaging plans.
• Demonstrate a clear workflow for pre-production approvals, including storyboard, script, interview guide, shot list, and mood board validation prior to field deployment.
• Plan and execute field documentation missions across programme locations in Kenya, Somalia, and Ethiopia, capturing high-quality video, photography, drone footage, interviews, and contextual visuals.
• Be responsible for obtaining all required filming permissions, drone clearances, community entry approvals, and local authority coordination necessary for field documentation activities.
• Produce all required multimedia outputs, including flagship programme videos, thematic and outcome videos, long-form documentary content, social media video assets, animations, and photographic documentation.
• Translate complex programme interventions into clear and compelling visual narratives that demonstrate outcomes, systems change, market linkages, resilience building, and community-led transformation.
• Develop donor-ready content packages integrating voice-over, subtitles, motion graphics, maps, infographics, programme data, and Theory of Change visualisations.
• Produce high-quality knowledge and visibility products, including project booklets, photobooks, impact photography collections, and other communication materials required under this assignment.
• Ensure all multimedia products comply with DRC, EU, and DANIDA visibility requirements, including branding, accessibility, consent, safeguarding, and subtitle standards.
• Provide English subtitles for all spoken content, including Somali, Kiswahili, and English interviews and testimonies.
• Manage and undertake all post-production processes, including editing, colour grading, sound design, animation, graphic design, rendering, and preparation of final delivery formats.
• Organise and submit all raw and final assets in a structured digital archive, including metadata, captions, transcripts, photographs, video files, project files, and supporting documentation.
• Incorporate feedback through up to two review rounds per deliverable and deliver final approved outputs within the agreed timelines.

4. Deliverables

Phase

Expected Deliverables

Indicative Description Tasks

Milestones

Inception Work Plan

Submission of Storyboard/

mood board.

Risk & Access Plan

• Onboarding
• Develop methodology & production plan
• Storyboard + moodboard
• Draft scripts (all outputs)
• Risk + logistics planning, including risk assessment, travel route planning, equipment movement plan, drone clearance approach, contingency arrangements, and access strategy for all field locations
• Methodology approved
• Scripts + storyboard approved
• Field readiness cleared

Mobilisation and Field

Travel to the first shoot site

• Field coordination & access confirmation
• Team positioned for filming

Phase I: Strategic Multimedia Production

Field Filming (All Locations)

• Filming & Field Visit across Kenya, Somalia, Ethiopia (Mandera County, Dollo Ado, Dollow, Beled-Hawa) (drone + ground footage).
• All raw footage + photography assets

Filming completed across 3 countries

Sorting and rough cuts expected during this phase

Midpoint Consolidation

• Midpoint review of footage, gaps & adjust plan for extra shooting where necessary

• Footage backup & review/ Identify content gaps
  • Adjust story direction if needed

1. Integrated Outcome and Value Chain Videos 4 videos, 5 minutes each, 4K UHD

Draft + final

Produce four integrated outcome/value-chain videos covering:

1. DRR:Anticipatory actions, peace dividend infrastructure, contingency planning, community action plans and household/livestock impact.
2. Peacebuilding, Social Cohesion and Authority Linkages:dialogue, reconciliation, behaviour change, women/youth participation, authority engagement and cross-border cooperation.
3. Income Generation and Market-Linked Livelihoods for Women and Youth:TVET, VSLAs, access to finance, enterprise growth (Agrovets, water vendors, etc )
4. Climate-Smart Production and Resilient Value Chains:CSA, IGAs( fodder, honey, livestock, onions, lemons, melon, solar irrigation systems, certified seeds, gabions and market linkages.

Each video should include community voices, institutional perspectives, field visuals, drone footage, subtitles, motion graphics and donor-compliant branding where relevant.

4 draft videos submitted

4 final videos delivered in 4K and web-optimised formats

Content should be subtitled in English for all speakers, including Somali, English and Kiswahili Speakers.

1. Flagship About BORESHA-NABAD Overview Video (1 video, 5 mins, 4K)

Draft + final

• Integrate motion graphics, theory of change visuals, BORESHA-Models and infographics.
• Professional voice-over + multilingual subtitles.
• Deliver broadcast, web, donor-optimised versions.

• Script approved
  • 1 rough cut submitted
  • 1 final master + 3 formats delivered

1. Long-Form BORESHA-NABAD Documentary 1 documentary

(10–15 minutes, 4K UHD)

Communicates overall impact, scale and contribution to resilience.

• Produce one high-level documentary that communicates BORESHA-NABAD’s overall impact, scale and contribution to resilience across Kenya, Somalia and Ethiopia.
• The documentary should align with the programme Theory of Change and bring together evidence of change across DRR, peacebuilding, women and youth livelihoods, climate-smart agriculture, value-chain strengthening, water systems and cross-border facilitation.
• It should combine multi-country field footage, community voices, institutional perspectives, b-roll, drone visuals, maps, motion graphics, key results, professional voice-over and multilingual subtitles.
• The final product should be suitable for donor engagement, strategic visibility, learning events and external communication.
• Long‑form script approved
• Documentary subtitled in English for all speakers, including Somali, English and Kiswahili Speakers.
• Rough-cut submitted
• Final 10–15-minute documentary delivered in 4K, web and donor-ready formats.

1. Short Social Media Video Series (12 clips (4 from each thematic area), 1–2 mins each)

• Produce short clips from the main field documentation and video package.
• Focus on key interventions such as water systems, shallow wells, gabions, CSA yields, livestock, VSLAs, women/youth livelihoods, peacebuilding and DRR.
• Capture additional targeted shots where required.
• Optimise for LinkedIn, Facebook and X in subtitle-first formats.
• Deliver reel versions and quote cards from key voices.

• 12 clips produced
  • Min. 30 quote cards (3 per major clip)
  • Platform-ready formats delivered

1. Animated Model Explainers (5 animation videos)

Develop motion-graphic doodle style model explainers for:

• Livestock Value Chain
• Water Systems Model
• Fodder Value Chain
• Lemon Value Chain
• Onion value chain

Visualise should depict the story format facilitation logic, the co-investment structure, and the sustainability pathway.

• Scripts approved
  • Draft animations (5 videos)
  • Final rendered animations delivered

Phase II: Publications & Knowledge Products

1. Comprehensive Project Booklet/Brochure
2. Project Photobook
3. Impact Photography documentation

• Design and produce a project booklet/brochure (10-12 pages) with 3–5 headline results with one strong map, and QR links to the core videos.
• Design and produce a project photobook 30–50 pages of highly selected photo essays, short captions with context and results, and digital/print-ready versions with QR links back to video.
• Produce 50–60 edited photos, full captions and metadata, and portrait/landscape crops cleared for reports, decks, social, and archive use.
• Booklet/Brochure submitted
• Photobook submitted
• Archive-approved final photo files, captions and metadata.
• Final print-ready (PDF) + digital versions delivered

5. Payment

Milestone

Deliverable / Description

Payment (%)

Milestone 1: Approval of inception package and field production plan.

Payment shall be made upon approval of the full inception report and field production package, including:

• Inception report
• Detailed methodology
• Production workplan
• Storyboards and mood boards
• Draft scripts and interview guides
• Shot list and field filming schedule
• Proposed team deployment plan
• Risk, access and logistics plan
• Drone/filming clearance approach
• Asset management and consent workflow
• Evidence of field readiness, including team availability, equipment readiness and confirmed movement plan.

20%

Milestone 2: Completion of field filming and submission of first draft package.

Payment shall be made after completion of field filming and acceptance of the first draft package, including:

• Confirmation of completed field filming across Kenya, Somalia and Ethiopia
• Preliminary organised footage archive
• Draft four integrated outcome/value-chain videos
• Rolling draft social media clips produced from field footage
• Draft animated model explainers
• Draft booklet/brochure layout
• Draft photobook layout
• Initial selection of at least 80 raw/preview images
• Footage log and initial content gap report.

30%

For avoidance of doubt, the flagship “About BORESHA-NABAD” video and long-form documentary rough cut are not required under this milestone, as they are later synthesis products under the approved delivery schedule.

Milestone 3: Final Multimedia Outputs

Payment shall be made upon DRC approval of the final delivery package, including:

• Final four integrated outcome/value-chain videos in 4K and web-optimised formats
• Final 10–15-minute long-form documentary
• Final flagship “About BORESHA-NABAD” overview video
• Final 12 social media clips
• Minimum 30 quote cards
• Final five animated model explainers
• Final 10–12-page booklet/brochure • Final 30–50-page photobook
• English subtitles for all Somali spoken content
• Broadcast, web, donor-ready and platform-ready formats delivered.
• Final products shall be submitted, approved and ready for use by 27 August 2026. Payment under this milestone shall be processed subject to DRC’s approval of the final delivery package.

30%

Milestone 4: Photography, Archive and Close-Out

Final payment shall be made only after DRC approval of the full close-out package, including:

• Final 50–60 edited high-resolution impact photos with captions and metadata
• Final organised SharePoint/digital archive
• All raw footage and photographs
• All final video files • All source/project files
• Animation project files
• Graphic design and publication source files
• Consent records and asset management documentation
• Final consultancy completion report.

20%

Final payment shall be made only after approval of the full close-out package and verification that all raw files, source files, final outputs, consent records, captions, metadata and organised archive folders have been submitted in the required structure.

6. List of Personnel

• Lead Producer / Team Lead
• Videographer / Cinematographer
• Photographer / Drone Operator
• Video Editor / Motion Graphics Specialist
• Graphic Designer / Publications Layout Specialist

7. Technical Supervision

The consultancy team will work under the direct supervision of:

• Consortium Communications Coordinator, BORESHA-NABAD
• Regular coordination meetings will be held to review progress and ensure alignment with the consortium’s communication strategy.

8. Location and Travel

• The duty station will be in Mandera. The consultancy team will travel extensively to BORESHA-NABAD project target locations, including Mandera County in Kenya, Dollo Ado and Suftu in Ethiopia, and Dollow and Beled-Hawa District in Somalia, as required during the assignment period.
• DRC will only facilitate approved field/ground transport and accommodation during officially authorised field travel.
• Meals, insurance, flight tickets, border access, equipment movement, filming permissions, drone clearances and other incidental costs shall be the responsibility of the consultancy firm.
• The consultancy firm shall demonstrate existing or recent operational experience, cross-border coordination arrangements, and field access mechanisms within the programme target areas to ensure timely and safe implementation of field missions.